Student safety, privacy, dignity, and wellbeing are central to how STEM Academy Canada designs and delivers youth programs.
STEM Academy Canada works with children and youth. Safety is therefore a core responsibility.
We aim to create structured, supervised, respectful, and inclusive learning environments where students feel supported and protected.
Safety is built into every program and partnership.
Our standards apply to instructors, mentors, volunteers, community partners, and all spaces where we deliver programming.
Supervised Sessions
All programs are delivered with trained adult supervision throughout every session.
Screened Staff
Team members working with youth undergo a structured safety review before placement.
Safe Learning Space
Physical and digital spaces are designed with student wellbeing in mind at every level.
Inclusive Design
Programs are built to be welcoming, equitable, and respectful for every student who joins.
Staff, mentors, and volunteers working with youth may be required to complete appropriate screening depending on their role.
All applicants complete a structured application form before being considered for any role.
A one-on-one interview to assess experience, teaching approach, and suitability for youth programs.
Professional or personal references are reviewed and verified before placement begins.
Mandatory onboarding and orientation are completed before any direct work with students.
All team members sign and agree to STEM Academy's standards of conduct and ethics.
Completed where applicable under Ontario regulations and specific role requirements.
New team members work alongside experienced staff during an onboarding period.
Ongoing evaluation maintains consistent quality, professionalism, and safety standards.
We collect only the information needed for enrollment, communication, program delivery, safety, scholarship review, and student support.
Student information is handled carefully and is not sold or used for unrelated purposes.
Enrollment information
Name, age, grade, and program selection
Contact details
Parent or guardian contact information for communication
Health or safety notes
Where needed to protect student safety and wellbeing
Program progress notes
Participation records and learning outcome observations
Scholarship details
Financial information shared during scholarship application review
We do not sell student data
Student or family information is never shared, traded, or sold for any commercial purpose.
We do not share without purpose
Information is only shared where directly required for program delivery, safety, or legal obligations.
We do not use data for unrelated purposes
Your information is used only for the purpose for which it was provided at enrollment.
Questions about your data?
Contact us at any time to ask what information we hold, how it is used, or to request correction or removal.
Student photos, videos, names, stories, and project showcases will only be used publicly when parent or guardian consent has been provided.
Students may still participate fully in all programs even if public media consent is not provided. Consent is always optional and program participation is never conditional on it.
Consent is requested during enrollment.
Families are asked about media consent when registering. You may update your preferences at any time by contacting our team.
Consent required before any public use
Photos, videos, names, and student stories are only published or shared publicly when written consent from a parent or guardian has been received.
Participation is never conditional on consent
Declining media consent has no impact on a student's ability to participate in any STEM Academy Canada program or activity.
Internal records remain private
Any photos or recordings taken for internal use are stored securely and are not shared externally without specific written consent.
All students, staff, mentors, volunteers, parents, and partners are expected to help maintain a respectful and safe learning environment.
Bullying
Any form of intimidation or repeated harmful behaviour toward students or staff
Harassment
Unwanted, offensive, or threatening conduct toward any member of our community
Discrimination
Exclusion or mistreatment based on identity, background, ability, or belief
Unsafe Behaviour
Actions that put students, staff, volunteers, or others at physical risk
Disrespectful Communication
Rude, demeaning, or inappropriate language directed at anyone in our programs
Technology Misuse
Harmful, inappropriate, or unauthorized use of devices or digital tools
Privacy Violations
Recording or sharing others' information, images, or work without clear consent
Refusal to Follow Safety Rules
Ignoring program guidelines or supervision protocols that protect student safety
Treat every student, staff member, and community partner with dignity and respect
Support a welcoming, inclusive, and focused learning environment at all times
Report concerns about safety, misconduct, or wellbeing to program leadership promptly
Follow all program guidelines, rules, and supervision protocols consistently
Respect the privacy, identity, and personal boundaries of every individual
Model the behaviour and standards they expect to see from the students around them
These values guide every decision — from how we design programs to how we handle student information.
Every student belongs here, regardless of background, ability, or identity. Our programs are designed to welcome and support all learners.
We treat every student, family, and community member with dignity, courtesy, and genuine care in every interaction.
Physical safety, emotional safety, and academic confidence are equally important to us across every program we deliver.
We collect only what is needed and handle it with care. Student and family information is never an asset to be monetized.
Every program space — physical or digital — is designed with structured supervision and student protection as a priority.
We hold ourselves accountable to the students, families, and communities who trust us to deliver this work responsibly.
If you have questions about our safety standards, privacy practices, or how we protect and support students in our programs, our team is here to help.